Seeing is believing with the Collate System for children’s centres. We’ve started from the ground up and created something that fuses together the most cutting edge of technology with our expert and in-depth understanding of the needs of children’s centres, service providers and local authorities. Just like our existing customers – you’ll be amazed at what is possible with the Collate System.

The Collate System is remarkably easy to use, with beautiful and consistent design principles that make learning the system simple, builds confidence and competence in new users and greatly reduces the time before the system is fully embedded in the way you work.

There is an ever greater need to make use of the available data – to plan services, to evidence impact, to identify greatest need and to allocate limited resources. The Collate System makes use of the most modern technology to seamlessly address these issues in user friendly ways.

Resources may be reducing and budgets may be getting smaller – but the tasks and challenges are just as big as they have ever been. The Collate System helps bridge the gap between delivering outcomes and available resources by saving time, increasing productivity, reducing paperwork and creating a mobile workforce.

Transform and streamline the way services are delivered by eliminating the paperwork associated with registration forms, attendance registers, feedback and opinion forms. Slice entire administration activities out of service delivery for good and save money with the implementation of the Collate System.

“We’ve used a number of different children’s centre software products in the past and there is simply nothing else like the Collate System available. It completely meets our needs.”

Cara Atkinson

“The case management features within the Collate System has completely transformed the way we deliver our casework. It has saved us time and made reporting a lot easier. Thank you Collate Systems.”

Katie Birrane


Improve how you engage with your target families as the Collate System mines the available data to highlight where there may be gaps in your service provision. Use a range of easy to understand analytics to plan your future services.

Connect in new and compelling ways with your families through the inbuilt communication tools – safe in the knowledge that the system is tracking the communications as evidence for OFSTED and other stakeholders.

Never let another family slip through the net again as the Collate System’s early warning alarms notify you of target groups who are at risk of disengagement. Instantly use this information in conjunction with the communication tools to re-engage the most hard to reach groups.

Access persuasive and visually stunning evidence of your engagement activities – use this as verification of your work to OFSTED and others and as the backbone of your future planning and decision making when shaping services based on needs and facts.

Instantly capture the views and opinions of parents and carers accessing your services. Leave the number crunching and analysis to the Collate System and spend more time on the things that matter. When you need the information sliced, diced or chopped in a particular way, it will do that for you too.


Always be ready for the next inspection as evidence of your activities, impact, and outcomes is collated automatically by the system. Rest assured that you can access the information you need, when you need it, in captivating and easy to understand formats.

Demonstrate the overall effectiveness of your services with reports that give a ‘bird’s eye view’ of what is happening. Use the same tools to answer detailed questions about your impact in particular areas, with particular groups all the way down to a particular family. Instantly, of course.

Stop worrying about needing to produce case studies, as the Collate System is on hand with a ready to print document that can be set to contain basic highlights, or every piece of information known about someone. Use these for multi-agency meetings, family support or OFSTED.

Track outcomes in sophisticated and accurate ways that not only demonstrate engagement in services, but show true and tangible progress made by families. Explore outcome data through many prisms – from celebrating successes, to planning and targeting groups you have yet to reach.

Improve the quantifiable analysis of services with our unique end to end service planner that ensures services are linked to the correct outcomes and that they are being assessed and tracked objectively and effectively.

Case Management

Improve safeguarding with instant access to the families and children you are supporting. Delve deep into the exact chronology of interventions that have been delivered and use this as powerful evidence of the impact you are having.

Access the case management module on a PC, laptop, tablet or phone. Tap into the productivity boost that mobile technology provides and just think of how much more can be achieved if teams can access the information they need, when they need it.

The case management module works in harmony with the other parts of the system, allowing you to build up a rich picture of the overall set of interventions that have taken place. Demonstrate real tracking over weeks, months and years as the Collate System creates the ‘golden thread’ between all contacts.

EYFS Tracking

Capture the ‘age and stage’ progress of a child against the prime and specific areas of the EYFS framework. Use this in parallel with the other powerful modules to demonstrate how your interventions are impacting on the most vulnerable groups.

Use a phone or a tablet to capture those ‘WOW!’ moments. Add observations and comments and let the system bring it all together in a stunning Learning Journey. Use this in support of ‘age and stage’ assessments and as part of wider evidence of your impact.

At the very core of the Collate System is a powerful reporting and analytics engine. Dive into EYFS data to understand how to tailor your sessions and services to improve school readiness.

Make It Your Own

All Collate Systems can be fully customised to meet your specific needs. No reliance on other users of our software. No compromises. The needs of your teams and your situations will be unique to you and your software should be too. As part of the implementation we’ll take time to understand your requirements and will tailor your Collate System to be right for you. But don’t worry, this doesn’t mean that you’ll get other people’s customisation in your software! Our unique development methodology allows us to tailor each customers system to meet their individual circumstances.

We employ a powerful concept referred to as ‘managed fields’. This means that wherever there is a drop down box, pick from list, or selection within the system, you can define exactly what appears on the screen. This gives you complete flexibility to grow the system and keep it current and aligned with your goals and needs.


There is a powerful reporting and analytics engine at the heart of the Collate System. This allows for remarkable insights and discoveries to be at the fingertips of our users. Choose a report from the vast library in the system or create your own using the report building tools available.

For power users, we offer a Microsoft Excel plug in, which allows you to directly access and immerse yourself in the underlying data within the system. Use every tool that Excel has to offer to analyse and evaluate your children’s centre data.

Allow service users to provide feedback about the quality of your interventions. The Collate System will take care of the analysis of the data and ensure that it is available instantly for review in powerful, yet easy to understand ways.